Return to Campus

Students studying at UBC Okanagan

UBC’s Return to Campus

As UBC plans for a return to on-campus instruction and activities this fall, a series of FAQs have been compiled to support our students, faculty and staff.

GO TO FAQ

UBC Okanagan STUDENTS

Find one-on-one help or explore resources to support you as a UBC Okanagan student including academic supports, campus and community services, and health and wellness.

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International Students

International Programs and Services will support you throughout your entire journey including travelling to Canada, self-isolation support.

Learn more

Our faculty

The Irving K. Barber Faculty of Science administrative teams and dean’s office are currently working remotely.

For faculty-specific information, please see the below for email communications that have been sent to students.


If you have questions or concerns, please email avps.ok@ubc.ca.

Important emails sent to Irving K. Barber Faculty of Arts and Social Sciences Students

 2021/22 Winter Session

Dear student,

We are writing to inform you that you are eligible to return for the 2021W session after taking an Academic Leave from UBC Okanagan in 2020/2021.

To return, please login to your Student Services Centre SSC and under the Registration drop-down, select Registration where you will see that you are eligible to return for 2021W. Click on the “Select Program to Return” to create your registration eligibility.

For more information see the Academic Leave webpage.
If you have already requested registration eligibility and have registered for courses, WELCOME BACK!


Return to UBC Okanagan
UBC announced earlier this year that it would be returning to in-person classes in accordance with the advice of the Provincial Health Office and with a focus on continuing UBC’s excellence in teaching, learning, and research. While some programs are offering virtual learning, courses will primarily be in-person with the expectation that students will attend on campus in September.

The 2021/22 Winter Session course schedule is available to view online and includes the delivery format for each class, including whether the course section requires in-person attendance or if it can be taken remotely. Learn more about course delivery options for the 2021/22 Winter Session.

As we look ahead to September, the health and wellbeing of our UBC community remain our first priority. Visit our returning to campus page to learn more about staying safe on campus. You may also wish to check back regularly to UBC’s Campus Return Plan for general updates as they become available.

A number of student supports and resources are available. For support with traveling to Canada, self-isolation, health insurance, and other important immigration information refer to our International Student Guide.

COVID-19 vaccinations are free for all UBC students, including international students. Visit the British Columbia government website to register for your vaccine.


If you need help with choosing courses or to ease back into your degree program please contact Academic Advising. They have a new system for virtual drop-in appointments if you want to get a call-back or you can schedule an appointment for after the peak registration period. Please click through to this page and add your phone number. They will call you back when it is your turn, or, you can leave a message using the online contact form.

If you have any questions or issue with requesting your eligibility, please contact us at either fass.students.ubco@ubc.ca fccs.students.ubco@ubc.caand we will help as soon as possible. Note that we do not have office hours on weekends.

We look forward to seeing you this year!

Donna and Terry, Faculty of Arts & Social Science
Jordan and Wendy, Faculty of Creative & Critical Studies

 2021 TERM 2

To: All students taking a course in FCCS or FASS in Summer Session 2
Subject: FCCS and FASS courses in Summer Session Term 2

To: All students taking a course in FCCS or FASS in Summer Session 2

Subject: FCCS and FASS courses in Summer Session Term 2

Dear student,

You are receiving this email because you are enrolled in at least one course offered by the Faculty of Creative and Critical Studies or Irving K. Barber Faculty of Arts and Social Sciences during summer session 2. As the semester is now more than half over, we are sending some reminders and information on resources to help you finish successfully.

  1. Withdrawal deadline

The last day to drop a course with a W standing is 11:59 PM PDT Friday August 6, 2021.

  1. Final exam schedule and resources

    You can review the Senate Policy on Examinations here: http://www.calendar.ubc.ca/okanagan/index.cfm?tree=3,41,89,1008

    In particular, you should review the policy on student conduct during examinations: http://www.calendar.ubc.ca/okanagan/index.cfm?tree=3,41,89,1009.

    Please listen or read the instructions provided by your professors and by invigilators carefully. Specifically, they may have information on academic integrity during your online exam, and you will want to ensure you read and understand that information.

    Check your exam schedule, and ensure you have recorded the correct day, time, and location for each of your exams. Here is the link to the exam schedule: SSC (Student Service Centre)

    All times are Pacific Standard Time (local Kelowna time). Please set your alarm carefully for early morning exams and double check the time if you are in a different timezone: https://www.timeanddate.com/worldclock/

    Part of your exam preparation should be ensuring your technology is set up and working effectively (you don’t need added stress during the exam period). The Student Learning Hub can help:

PREP YOUR TECH FOR EXAMS (SUMMER SESSIONS)

Join your Peer Technology Assistant for a one-hour session to “prep your tech” for online exams.

  • Term S2: Tuesday, Aug 10, 5:00pm PT

TOPICS WILL INCLUDE:

  • Optimizing computer hardware & operating system for exams
  • Setting up & using exam technologies (Respondus LockDown Browser & Zoom)
  • Preventative & general troubleshooting for exam technologies
  • Resources & learning software offered by UBC
  • Student FAQs & discussion period—bring your questions!

Register for the Zoom link: https://ubc.ca1.qualtrics.com/jfe/form/SV_9H56ZlQKbjvvki2

If you can’t make the session, you can always email for a one-on-one consult as follows:

Student tech support is available until August 31. Monday-Friday, 8:30 am – 4:30 pm PT. To enter a ticket for support, book appointments, or ask for assistance with technology-related questions, contact students.helpdesk@ubc.ca.

  1. Academic concessions

Late Withdrawal: If you wish to withdraw from a course after August 6, 2021, your request must be accompanied with acceptable supporting documentation (see student forms for further explanation).

Out of Time Final Exam: Students must write their exams as stated in the course syllabus, regardless of the time of day at their home. All requests must be accompanied with acceptable supporting documentation.

Standing Deferred: Requests for standing deferred will be considered if the student has completed the required minimum % of the coursework successfully, has attended classes regularly, and has provided acceptable supporting documentation. Please see student forms for details.

Here are links to the forms required to request a concession:

Irving K Barber Faculty of Arts & Sciences: https://fass.ok.ubc.ca/student-resources/undergrad/student-forms/  For courses in: ANTH, ECON, GEOG, GWST, HIST, INDG, PHIL, POLI, PSYO, SOCI
Faculty of Creative & Critical Studies: https://fccs.ok.ubc.ca/student-resources/forms/  For courses in: ARTH, CCS, CHIN, CORH, CRWR, CULT, DIHU, ENGL, FILM, FREN, GERM, JPST, KORN, MDST, SPAN, THTR, VISA, WRLD

If you have any questions or concerns, please contact your instructor, and you are always welcome to contact us at: fccs.ubco@ubc.ca or fass.ubco@ubc.ca.

Best wishes for a safe and successful end to the summer.

Dr. Jordan Stouck – Faculty of Creative and Critical Studies
Dr. Donna Senese – IKB Faculty of Arts & Social Science

Sent to all undergraduate students registered in a course offered by:
Irving K. Barber Faculty of Arts and Social Science and the Faculty of Creative and Critical Studies

Dear student:

The Okanagan Senate passed two motions on November 26, 2020, that resulted in changes to the withdraw deadline for Term 2 (2020W), and to the final exam period in Term 2. Please read this email carefully. I recommend you add this information to your personal calendars.

Withdraw deadline.
The withdraw deadline for Term 2 W2020 is 11:59 pm PDT (local Kelowna time), Tuesday, April 13, 2021.

PLEASE NOTE:  You will be able to withdraw yourself in SIS until 11:59pm PDT Tuesday, April 13, 2021 by going into add/drop courses.

Requests for Late Withdrawal received after 11:59 pm on April 13th, will be dealt with according to the guidelines outlined on the Late Withdrawal form; supporting documentation is required and approval is not guaranteed.

Use these links to the appropriate form if you wish to withdraw from a Term 2 course after April 13th offered by:

Irving K Barber Faculty of Arts & Sciences (FASS): https://fass.cms.ok.ubc.ca/wp-content/uploads/sites/131/2020/06/Late-Withdrawal-Request-FASS.pdf

  • For courses in: ANTH, ECON, Human GEOG, GWST, HIST, INDG, PHIL, POLI, PSYO, SOCI

Faculty of Creative & Critical Studies (FCCS): https://fccs.ok.ubc.ca/resources/forms/late-withdrawal-form/

  • For courses in: ARTH, CCS, CHIN, CORH, CRWR, CULT, DIHU, ENGL, FILM, FREN, GERM, JPST, KORN, MDST, SPAN, THTR, VISA, WRLD

Courses offered by other Faculties will have different withdrawal forms or procedures. Please consult their Faculty pages for more information.

Exams for Term 2, W2020.
Classes will end on Tuesday, April 13, 2021. Exams will start Friday, April 16, 2021, and will end on Thursday, April 29, 2021. Additional changes to the exam period in April 2021 are: exams will be no longer than 2.5 hours; and there will be four exam sittings per day. Students with exam conflicts and exam hardships will be accommodated as usual.
If you require academic assistance or other forms of support for the remainder of the term, please consider the following resources:

The Learning Hub
If you need help with time management, study skills, or any other Academic supports we strongly recommend students make use of the Student Learning Hub, a resource for free math, science, writing, and language learning support. For more information, please visit the Hub’s website, learn more about Study Skills support, or email learning.hub@ubc.ca.

Academic Advising
Academic Advising has a new system for virtual drop-in appointments: Request a drop-in appointment here by selecting “Join the virtual line”. You can also email advising.ubco@ubc.ca to make an appointment.

Wellbeing Support
As always, if you feel you need some extra personal support, you can explore resources provided by Health and Wellness. You can make an appointment to talk with a counsellor by emailing: healthwellness.okanagan@ubc.ca

UBC now provides students with access to Aspiria, a new Student Assistance program that provides 24/7 multilingual professional mental health counselling and coaching to all UBC students located anywhere in the world.

Your student id code is: UBCO
Your password code is: UBCO

There are several ways students can access counselling, coaching or any of their other Aspiria services such as groups and student life services.

  • You can click on “LIVE CONNECT ONLINE” button on the top right corner of the webpage.
  • You can also scroll down and click on “Contact a counsellor” (on the right, middle of the page) to request for a counsellor to contact you directly.
  • If outside of North America, you can reverse charges and call collect when asking the operator to connect you to their number at 604-757-9734.
  • If calling from within North America, the toll free number is 1-833-590-1328.

All Aspiria services are free and confidential and they operate 24/7. Some services are multilingual and you can indicate your preference re: face-to-face session, by phone or by video (online) when requesting counselling and/or coaching.

We know this year has been challenging for everyone. The Irving K. Barber Faculty of Arts & Social Science Dean’s Office as well as the Faculty of Creative and Critical Studies, will support you as best we can or we will try to connect you with those who can help.

Our very best wishes to you for end of term and final exams.

Dr. Donna Senese                                    Dr. Jordan Stouck
Associate Dean                                         Associate Dean
Faculty of Arts & Social Sciences        Faculty of Creative and Critical Studies

Sent to all students registered in courses offered by the following Faculties:
IKB Faculty of Arts and Social Sciences (FASS)
Faculty of Creative and Critical Studies (FCCS)
IKB Faculty of Science (FOS)

With final exams starting on Friday, April 16, 2021, we thought we would remind you about the university policies on examinations and some relevant academic accommodations.

You can review the Senate Policy on Examinations here: http://www.calendar.ubc.ca/okanagan/index.cfm?tree=3,41,89,1008

In particular, you should review the policy on student conduct during examinations: http://www.calendar.ubc.ca/okanagan/index.cfm?tree=3,41,89,1009.

Please listen or read the instructions provided by your professors and by invigilators carefully. Specifically, they may have information on academic integrity during your online exam, and you will want to ensure you read and understand that information.

Ensure that you are clear on what platform each exam will be in and ask your professor if you are unsure on their exam procedures this term.

Bring picture ID to all exams.  It is important that you have your physical UBCcard, a printed copy of our virtual UBCcard, or any form of government-issued ID containing your photo with you for all of your final examinations. The student online application form and other relevant information can be found at: https://ubccard.ubc.ca/obtaining-a-ubccard/students

Check your exam schedule, and ensure you have recorded the correct day, time, and location for each of your exams. Here is the link to the exam schedule: SSC (Student Service Centre) https://cas.id.ubc.ca/ubc-cas/login?TARGET=https%3A%2F%2Fssc.adm.ubc.ca%2Fsscportal%2Fservlets%2FSRVSSCFramework

CAUTION: Exams hosted in Canvas will display the End Time of the exam rather than when the exam is available for you to access and begin.  The exam schedule posted in SSC is based on the START TIME of all exams, whether they are hosted in Canvas or not.  Do NOT rely on Canvas for the time that your exam is to begin.

All final exam times are Pacific Daylight Time (local Kelowna time). Please set your alarm carefully for early morning exams and double check the time if you are in a different time zone: https://www.timeanddate.com/worldclock/

Students are expected to write their final exams at the time scheduled to avoid hardships and clashes.  We will NOT consider out-of-time exam requests solely based on differences in time zones.

Academic Concessions: Out of Time Final Exam and Standing Deferred

If you are unable to write an exam, you must submit the appropriate documentation for an Academic Concession to the appropriate Dean’s Office; follow the instructions on the forms. If you are able to complete the exam within the exam period (on or before April 29, 2021), please complete the Out of Time Final Exam form. If you are unable to complete the exam within the exam period (after April 29, 2021) please complete the Standing Deferred form:

Irving K Barber Faculty of Arts & Sciences (FASS): https://fass.ok.ubc.ca/student-resources/undergrad/student-forms/

  • For courses in: ANTH, ECON, Human GEOG, GWST, HIST, INDG, PHIL, POLI, PSYO, SOCI

Faculty of Creative & Critical Studies (FCCS): https://fccs.ok.ubc.ca/student-resources/forms/

  • For courses in: ARTH, CCS, CHIN, CORH, CRWR, CULT, DIHU, ENGL, FILM, FREN, GERM, JPST, KORN, MDST, SPAN, THTR, VISA, WRLD

Irving K Barber Faculty of Science (FOS): https://science.ok.ubc.ca/student-resources/undergrad/student-forms/

  • For courses in: ASTR, BIOC, BIOL, CHEM, COSC, DATA, EESC, GISC, MATH, Physical GEOG, PHYS, STAT, SUST

All academic concession requests require supporting documentation. Normally, when medical documentation is provided to support an academic concession request, it must meet the following requirements:

  • Original document required (no photocopies, scans, or photos taken by your cell phone).
  • Signature of the medical professional must be in ink; digital signatures are not accepted unless stamped in ink by the clinic.
  • Since most students are not in Kelowna, FCCS, FASS and FOS will accept medical notes and supporting documents if they are faxed directly from the practitioner’s office to the secure fax machine in the Dean’s office (FASS / FOS 250-807-8001) (FCCS 250-807-8543). Please see the list above to identify which Faculty your course is in. The fax must include a cover page from the practitioner’s office, and the students name in full (e.g. see the contact information required on the individual concession request forms).

Courses offered by other Faculties may have different Academic concession procedures. Please consult their Faculty pages for more information.

Exam Jam: bigger and better than ever! April 15, 2021

This term, Exam Jam will centralize the resources and supports at both UBC campuses, harnessing the expertise of the peers and pros in the Student Learning Hub and the Chapman Learning Commons.

During this virtual all-day event, you’ll find math and science tutoring, motivation and time-management sessions, essay exam workshops, wellness breaks, and activities to help you de-stress. Once enrolled in the Canvas course, you can pick and choose from a variety of sessions to suit your schedule and needs.

If you want to avoid stress, stay focused, and get energized for your final exams, enroll and join us on Thursday, April 15! Attend one, two, or all of our sessions—it’s up to you.
Prizes will be awarded randomly to the first 250 registrants, so enroll early!

Enroll: https://canvas.ubc.ca/enroll/RBJB9R
Learn more: https://students.ok.ubc.ca/academic-success/learning-hub/events-workshops/#exam

If you have any questions, please contact us at:

I.K.B. Faculty of Science (FOS): fos.students.ubco@ubc.ca
I.K.B. Faculty of Arts and Social Sciences (FASS): fass.students.ubco@ubc.ca
Faculty of Creative and Critical Studies (FCCS): fccs.ubco@ubc.ca

Remember to take care of yourself, and get plenty of sleep.

Best wishes with your final exams!

Dr. Donna Senese
Associate Dean, Students
FASS

Dr. Jordan Stouck
Associate Dean, Undergraduate Studies
FCCS

Dr. Scott Reid
Associate Dean, Students
FOS

Sent to BA, BFA, BMS and BSC students on behalf of the following Faculty Dean’s Offices:
IKB Faculty of Arts and Social Sciences (FASS)
Faculty of Creative and Critical Studies (FCCS)
IKB Faculty of Science (FOS)

ACADEMIC SCHEDULING HAS NOW RELEASED THE 2020W T2 FINAL EXAM SCHEDULE.

FINAL EXAM SCHEDULE: 

ACADEMIC CONCESSIONS FOR FINAL EXAMS:

Out of Time Final Exams and Standing Deferred Requests

Requests for academic concessions must be submitted as close as possible to the time that the class attendance is adversely affected. In the case of requests for Out-of-Time Final Exams and Standing Deferred, requests must be made as soon as possible, and before the end of final exams.  The Dean’s office (FASS, FCCS, and FOS) will not normally accept untimely submissions. Initiating a request for an academic concession does not ensure that the concession will be approved.

All concession requests require supporting documentation. Normally, when medical documentation is provided to support an academic concession request, it must meet the following requirements:

  • Original document required (no photocopies, scans, or photos taken by your cell phone).
  • Signature of the medical professional must be in ink; digital signatures are not accepted unless stamped in ink by the clinic.
  • Since most students are not in Kelowna, FCCS, FASS and FOS will accept medical notes and supporting documents if they are faxed directly from the practitioner’s office to the secure fax machine in the Dean’s office (FASS / FOS 250-807-8001) (FCCS 250-807-8543). Please see list below to identify which Faculty your course is in. The fax must include a cover page from the practitioner’s office, and the student name in full (e.g. see the contact information required on the individual concession request forms).

IRVING K BARBER FACULTY OF ARTS & SCIENCES:

https://fass.ok.ubc.ca/student-resources/undergrad/student-forms/

  • ANTH, ECON, GEOG, GWST, HIST, INDG, PHIL, POLI, PSYO, SOCI

FACULTY OF CREATIVE & CRITICAL STUDIES: 

https://fccs.ok.ubc.ca/student-resources/forms/

  • ARTH, CCS, CHIN, CORH, CRWR, CULT, DIHU, ENGL, FILM, FREN, GERM, JPST, KORN, MDST,  SPAN, THTR,  VISA, WRLD

IRVING K BARBER FACULTY OF SCIENCE:

https://science.ok.ubc.ca/student-resources/undergrad/student-forms/

  • ASTR, BIOC, BIOL, CHEM, COSC, DATA, EESC, GISC, MATH, PHYS, STAT, SUST

Note:
1) Do not make travel plans or let others make travel plans on your behalf until you have consulted the schedule and identified when your exams are.  We will NOT consider out-of-time exam requests based on travel plans.

2) Students are expected to write their final exams at the time scheduled to avoid hardships and clashes.  We will NOT consider out-of-time exam requests solely based on differences in time zones.

WITHDRAWAL DEADLINES:

Please be aware of Course Withdrawal deadlines: http://www.calendar.ubc.ca/okanagan/index.cfm?go=deadlines

Tuesday, April 13, 2021 @ 11:59pm – Last day to withdraw with a W on your record (no tuition refund); self-withdrawal through SSC

If you are taking a 2-semester course, please consult this calendar link for withdrawal dates.

Good Luck with your term!

Dr. Jordan Stouck
Associate Dean, Undergraduate Studies
FCCS

Dr. Donna Senese
Associate Dean, Students
FASS

Dr. Scott Reid
Associate Dean, Students
FOS

March 25, 2021

Dear Faculty of Arts and Social Sciences students,

We understand that there has been a great deal of uncertainty for you this past year due to COVID-19. Now that UBC has announced that it is preparing for increased on-campus activities beginning in September 2021, you are likely wondering what your Faculty of Arts and Social Sciences (FASS) classes will look like.

The following provides general guidelines for FASS instruction for Winter Session 2021, Term 1, as we recognize the desire of many of our students, faculty, and staff to return to campus in-person.

In line with UBC’s announcement, we will aim to increase on-campus learning experiences in FASS in September, assuming it is allowed by public health authorities.  At the same time, we recognize that individual circumstances of students, faculty, and staff mean that a return to campus might not be possible for everyone. We are working to accommodate the options for on-campus learning experiences, and how those experiences can combine with online access. We will do our utmost to offer as many on-campus learning experiences as safely as possible for everyone who is able to take them up, while also ensuring that on-campus learning is not a requirement for graduation of FASS courses. We will strive to ensure that no one, whether on campus or off, will be disadvantaged in their learning experience. We remain aware that any plans need to be flexible and adaptable, as conditions may change during the course of the year.

We will continue to update you as we receive more detailed instructions from UBC’s central office, and we remain committed to ensuring that all of our students get the best experience possible, be that in-person or in an online class environment.

Be well and stay safe.

Silvia Tomášková
Dean, Irving K. Barber Faculty of Arts and Social Sciences
3187 University Way, ASC 402
University of British Columbia Okanagan
silvia.tomaskova@ubc.ca

Sent to BA, BFA, BMS and BSC students on behalf of the following Faculty Dean’s Offices:
IKB Faculty of Arts and Social Sciences (FASS)
Faculty of Creative and Critical Studies (FCCS)
IKB Faculty of Science (FOS)

TIME CHANGE

First, we want to remind you that the local time in Kelowna, BC, Canada, will change on Sunday, March 14, 2021, at 2:00 am with the end of Pacific Standard Time (PST) and return of Daylight Savings Time (PDT). In Kelowna, we will be moving our clocks forward one full hour. The return to Daylight Savings Time may or may not influence the difference in time between where you currently are and local Kelowna time. There are numerous World Clock apps and websites available, such as timeanddate.com, to help you determine the impact of the change in local Kelowna time. It will be critically important that you know this time change and manage it appropriately, especially during the week of March 15, 2021.

If you have any graded assignments, course tests, or any other synchronous course activity after Pacific Standard Time ends, please adjust your schedules accordingly. You will be responsible for ensuring that you meet the deadline for that activity; missing a test or deadline due to the time change will not be grounds for academic concessions.

EXAM HARDSHIP GUIDELINES 2020-2021

New guidelines were recently passed at Okanagan Senate regarding the period defined as hardship. These come into effect next session, 2021/2022;they do not apply to the current 2020W Term 2. The exam schedule was created before the meeting of Senate where this change was approved and we cannot pre-emptively apply it to the current term.

Our three Faculties will follow the current Academic Calendar (2020/2021) where hardship is defined as “the occurrence of an examination candidate being faced with three (3) or more formal examinations scheduled within a 24-hour period (e.g., from 8:00 am to 7:59 am the following day).”

The Academic Calendar that is published online is actually for 2021/2022 as summer registration starts next week, which is why we included the link above to the “archive” that still governs this term. (Sorry, we know it is a bit confusing).

If you need help with time management to better prepare for your exams please consult the learning strategists at the HUB and attend any exam prep sessions to help support your tight exam schedule.

WITHDRAWAL DEADLINES:

Please be aware of Course Withdrawal deadlines: http://www.calendar.ubc.ca/okanagan/index.cfm?go=deadlines
Tuesday, April 13, 2021 @ 11:59pm (PDT; local Kelowna time) – Last day to withdraw with a W on your record (no tuition refund); please note you can self-withdraw through SSC; you do not need Dean’s Office approval or to complete a form until after April 13.

If you are struggling in a course, a withdrawal can be a better decision than a low grade or a fail. As noted in the Academic Calendar, “Such standings will not be included in computing averages.” If you are concerned about the potential impact of withdrawing from a course, consult with Academic Advising.

Dr. Jordan Stouck
Associate Dean, Undergraduate Studies
FCCS

Dr. Donna Senese
Associate Dean, Students
FASS

Dr. Scott Reid
Associate Dean, Students
FOS

 

Hello,

This is a reminder to all BA, BFA, BMS, and BSC students that the last day to add or drop a course without penalty for 2020W Term 2 courses is Friday, January 22, 2021 @ 11:59pm PST.

After this date, students who wish to add a course to their registration must apply for a Late Course Addition through their Dean’s Office. Please note that we rarely approve requests for late course addition and then only in exceptional circumstances.

Students who drop a course after this date may be financially responsible for up to 100% of the tuition fee, and will receive the academic notation of a W on their transcript when the course is dropped.

Note: Students registered in courses offered by the IKB Faculty of Arts and Social Science and the IKB Faculty of Science who are not registered in the mandatory secondary activity (lab, seminar, or tutorial) by the add/drop date will be financially responsible for up to 50% of the tuition fee and receive an appropriate academic notation of a W when the course is dropped by Administration after January 22, 2021.

Faculty of Creative and Critical Studies | Dean’s Office
Location: CCS 323
Email: fccs.ubco@ubc.ca
Website: fccs.ok.ubc.ca

Irving K. Barber Faculty of Arts and Social Sciences | Dean’s Office
Location: ASC 413
Email: fass.students.ubco@ubc.ca
Website: fass.ok.ubc.ca

Irving K. Barber Faculty of Science | Dean’s Office
Location: ASC 413
Email: fos.students.ubco@ubc.ca
Website: science.ok.ubc.ca

Dr. Jordan Stouck
Associate Dean, Undergraduate Studies
FCCS

Dr. Donna Senese
Associate Dean, Students
FASS

Hello,

To keep you on track this year, we want to share some helpful information as a reminder for all students taking courses in our Faculties.

  1. Check your email daily, including your SPAM/JUNK folder. Please read any email from UBC carefully, and act on requests immediately. The University will not accept the excuse that the student did not read the email, or misunderstood the information provided. If you are uncertain, please do not hesitate to contact our office.
  2. Whenever you email a member of the UBC community, please include your student number. If you are writing about a specific course, please provide all details (e.g. course name and number, course instructor)
  3. Do not make travel plans or let others make travel plans on your behalf until the exam schedule is released in early February. We cannot schedule out-of-time exams based on travel plans or for time zone reasons.
  4. Please review the policy on Academic Misconduct:http://www.calendar.ubc.ca/Okanagan/index.cfm?tree=3,54,111,958.Review carefully all instructions provided by your instructors about assignments and exams; if you are uncertain about anything, check with your instructor. For more examples visit our new Academic Integrity Website

 

  1. Please be aware of Course Withdrawal deadlines:http://www.calendar.ubc.ca/okanagan/index.cfm?go=deadlinesFor Term 2 CoursesFriday January 22, 2021 @ 11:59pm PST     Last day to self withdraw without a W on your record (full tuition refund)Friday March 26, 2021 @ 11:59pm  PDT      Last day to self withdraw with a W on your record (no tuition refund)Tuesday April 13, 2021 @11:59pm PDT       Last day to request withdrawal with a W on your record (no tuition refund) per changes from the Okanagan Senate. Faculties will provide the request procedure closer to the end of the term.If you wish to withdraw from a Term 2 class after April 13, 2021 you must request a Late Withdrawal from the Dean’s Office. Note that ‘failing a course’ is not an adequate reason for a Late Withdrawal. All requests must be accompanied by acceptable supporting documentation.
  2. Academic Concessions:Requests for academic concessions must be submitted as close as possible to the time that the class attendance is adversely affected. In the case of requests for Out-of-Time Final Exams and Standing Deferred, requests must be made as soon as possible, and before the end of final exams.  Initiating a request for an academic concession does not ensure that the concession will be approved. Requests based on timezone difficulties will not be approved.Submit forms to the appropriate Faculty based on the course for which you are requesting an academic concession:Irving K Barber Faculty of Science:https://science.ok.ubc.ca/student-resources/undergrad/student-forms/
  • BIOL, BIOC, CHEM, COSC, DATA, EESC, GISC, MATH, PHYS, STAT, SUSTIrving K Barber Faculty of Arts & Sciences:https://fass.ok.ubc.ca/student-resources/undergrad/student-forms/
  • ANTH, ECON, GEOG, GWST, HIST, INDG, PHIL, POLI, PSYO, SOCIFaculty of Creative & Critical Studies: https://fccs.ok.ubc.ca/student-resources/forms/
  • ENGL, FREN, SPAN, ARTH, CCS, CHIN, CORH, CRWR, CULT, DIHU, FILM, GERM, JPST, KORN, MDST, THTR, VISA, WRLDNormally, when medical documentation is provided to support an academic concession request, it must meet the following requirements:
  • Original document required (no photocopies, scans, or photos taken by your cellphone).
  • Signature of the medical professional must be in ink; digital signatures are not accepted unless stamped in ink by the clinic.

Since most students are not in Kelowna, the IK Barber Faculty of Arts & Sciences and Faculty of Creative and Critical Studies will accept medical notes and supporting documents faxed directly from the practitioner’s office to the secure fax machine in either the FASS Dean’s office (250-807-8001) or the FCCS Dean’s office (250-807-8543. The fax must include a cover page from the practitioner’s office, and the student name in full.

8. Expectations and advice:

Teaching and learning in the online environment is new to us all. Many of you are in very different time zones. Please be aware that the university will operate during normal working hours in Kelowna, BC. While many instructors are accommodating students by offering asynchronous class activities, some activities, such as exams, are scheduled and must be taken at the scheduled time in Kelowna BC. Instructors are not obligated to provide academic concessions to students because of time zone differences. Please review your course syllabi carefully to see which, if any, activities require you to participate at local Kelowna time. If you feel unable to participate in those activities, please withdraw from those courses by the Add/Drop deadline on January 22, 2021.

Please review course syllabi to ensure you have the technology required to complete the course. Instructors are not obligated to provide students with an academic concession if they do not have the minimum technology needs to complete their course. If you do not, please withdraw from those courses by the Add/Drop deadline on January 22, 2021.

Learning in an online environment requires considerable self-discipline and time-management skills. Practice good learning skills in the first two weeks of classes to see whether you are able to manage the online learning environment. Contact the Student Learning Hub for advice as well as the Online Learning Coaches. If you are struggling, consider withdrawing from courses by the Add/Drop deadline on January 22, 2021.

9. Academic Probation and Failed Standing – IMPORTANT:
The Faculty of Science reviews student academic performance at the end of each Winter session for all students who have 2020W registration eligibility. The three standings are “Good Standing”, “Academic Probation”, and “Failed Standing”.
Note that your registration eligibility in September 2021 is dependent upon your grades in courses for both Term 1 and 2 courses:http://www.calendar.ubc.ca/okanagan/index.cfm?tree=3,41,91,0

Students with failing averages are typically placed on Failed Standing, are ineligible for registration in September 2021, and must take a year away from UBC.

Students with an average between 50 and 55% are typically placed on Academic Probation, and are restricted to a maximum of 9 credits in Term 1.

Students who fail a certain number of courses but have an overall average greater than 55% may also be placed on Academic Probation.

For more details on standings for the Faculty of Science please review the Academic Regulations in the Academic Calendar.
BSC – http://www.calendar.ubc.ca/okanagan/index.cfm?tree=18,360,1102,143
BA – http://www.calendar.ubc.ca/okanagan/index.cfm?tree=18,282,857,1267
Of importance for students to consider is their term 1 average and how this will impact term 2 performance. We strongly recommend that students use the resources available to them, such as the Student Learning Hub to prepare you for academic success in term 2.

Student Learning Hub
The Student Learning Hub is your go-to resource for free learning support—now online and flexible to meet your remote learning needs! The Hub welcomes undergraduate students from all disciplines and years to access a range of supports that include tutoring in math, sciences, languages, and writing, as well as dedicated learning support to help you develop skills and strategies for academic success. Don’t wait—successful learners access support early and often. For more information, visitstudents.ok.ubc.ca/hub or contact learning.hub@ubc.ca.

Additional information about online learning can be found at: learningcommons.ubc.ca
Need some assistance with registration? Contact an Academic Advisor.
Need help declaring your major? Contact an Academic Advisor.
Courses and programs offered in IK Barber FoS: https://fos.ok.ubc.ca/programs/

We want you to succeed! Please use the many resources available to you on our campus.

If you have any questions, you can send us an email anytime!

Sent to all undergraduate students registered in a course offered by:
Irving K. Barber Faculty of Arts and Social Science and the Faculty of Creative and Critical Studies

Dear student:

The Okanagan Senate passed two motions on November 26, 2020, that result in changes to the withdraw deadline for courses in both Term 1 and Term 2 (2020W), and to the start date and the final exam period in Term 2. Please read this email carefully. I recommend you add this information to your personal calendars.

Withdraw deadline.
The withdraw deadline for both Term 1 and Term 2 W2020 has been extended to the last day of classes:

  • Term 1 at 11:59 pm PST (local Kelowna time), Friday, December 4, 2020.
  • Term 2 at 11:59 pm PDT (local Kelowna time), Tuesday, April 13, 2020

PLEASE NOTE:  You will be unable to withdraw yourself in SIS. Please complete the appropriate form below and submit it to the applicable Dean’s Office; approval is automatic and you will be withdrawn from the course. You do not have to provide supporting documentation.

Requests for Late Withdrawal received after 11:59 pm on December 4, 2020, will be dealt with according to the guidelines outlined on the Late Withdrawal form; supporting documentation is required and approval is not guaranteed.

Students who submitted requests for late withdrawal since Friday, November 13, and were denied, should submit a new request for Late Withdrawal; these will be approved if they are received prior to the new deadline (Friday, December 4, 2020).

Use these links to the appropriate form if you wish to withdraw from a Term 1 course offered by:

Irving K Barber Faculty of Arts & Sciences (FASS): https://fass.cms.ok.ubc.ca/wp-content/uploads/sites/131/2020/06/Late-Withdrawal-Request-FASS.pdf

  • For courses in: ANTH, ECON, Human GEOG, GWST, HIST, INDG, PHIL, POLI, PSYO, SOCI

Faculty of Creative & Critical Studies (FCCS): https://fccs.ok.ubc.ca/resources/forms/late-withdrawal-form/

  • For courses in: ARTH, CCS, CHIN, CORH, CRWR, CULT, DIHU, ENGL, FILM, FREN, GERM, JPST, KORN, MDST, SPAN, THTR, VISA, WRLD

Courses offered by other Faculties will have different withdrawal forms or procedures. Please consult their Faculty pages for more information.

Delayed start to Term 2, W2020.
Start of classes is delayed one week to January 11, 2021. Classes will end on Tuesday, April 13, 2021. Exams will start Friday, April 16, 2021, and will end on Thursday, April 29, 2021. Additional changes to the exam period in April 2021 are: exams will be no longer than 2.5 hours; and there will be four exam sittings per day. Students with exam conflicts and exam hardships will be accommodated as usual.

Our very best wishes to you for end of term and final exams.

Dr. Donna Senese
Associate Dean
Faculty of Arts & Social Sciences

Dr. Jordan Stouck
Associate Dean
Faculty of Creative and Critical Studies

For emails sent to Irving K. Barber Faculty of Arts and Social Sciences students from March 2020 to December 2020, view the COVID-19 archive.