Undergraduate Student Communications

Important emails sent to Irving K. Barber Faculty of Arts and Social Sciences Students

2022/2023 SPRING SESSION

February 27, 2023: Examination Policy

Dear students,

In April 2023, UBC Okanagan’s Senate Policy Working Group will review UBC Okanagan’s Policy on Examinations. The Working Group seeks student feedback to inform Senate discussions on potential policy changes.

Please register for the FASS event, scheduled for Friday, March 3, 2023, at 9 a.m.

Focus groups are limited to 10 students per group, will be 1-hour long, and conducted via Zoom.

Please note that registration in a focus group indicates your consent to having the session audio-recorded and transcribed to inform aggregate findings. Audio recordings will be deleted by September 2023.

For more information, please visit: UBCO Exam Policy Focus Group: IKB Faculty of Arts & Social Sciences

Tickets, Fri, Mar 3, 2023 at 9:00 AM | Eventbrite

Dr. Donna Senese
Associate Dean, Students
Faculty of Arts and Social Sciences

January 16, 2023: Welcome and welcome back! - 2022W Term 2

Dear Students,

Welcome and welcome back!

We hope you had a nice break over the holidays. To keep you on track academically for the coming semester, we want to share some helpful information as a reminder for all students taking courses in our Faculties.

Check your email daily, including your SPAM/JUNK folder. Please read any email from UBC carefully, and act on requests immediately. The University will not accept the excuse that the student did not read the email, or misunderstood the information provided. If you are uncertain, please do not hesitate to contact our offices:fass.students.ubco@ubc.ca or FCCSstudents.ok@ubc.ca
Whenever you email a member of the UBC community, please include your student number. If you are writing about a specific course, please provide all details (e.g. course name and number, course instructor)
Before making travel plans during the exam period (April 17-28) or letting others make travel plans on your behalf, wait until the exam schedule is released in early February. We cannot schedule out-of-time exams based on travel plans or for time zone reasons.
Please review the policy on Academic Misconduct:http://www.calendar.ubc.ca/Okanagan/index.cfm?tree=3,54,111,958.
Review carefully all instructions provided by your instructors about assignments and exams; if you are uncertain about anything, check with your instructor. For more examples visit our new Academic Integrity website.
Please be aware of Course Withdrawal deadlines:http://www.calendar.ubc.ca/okanagan/index.cfm?go=deadlines
For Term 2 Courses:
- Friday, January 20, 2023 @ 11:59pm PST: Last day to self withdraw without a W on your record (full tuition refund)
- Friday, March 24, 2023 @ 11:59pm PST: Last day to self withdraw with a W on your record (no tuition refund) If you wish to withdraw from a Term 2 class after March 24, 2022 you must request a Late Withdrawal from the Dean’s Office. Note that the fact that a student is failing a course is not an adequate reason for a Late Withdrawal. All requests must be accompanied by acceptable supporting documentation.

Submit Out of Time forms to the Faculty who owns the course. All other forms should be submitted to your home faculty. For more information and links to the forms, please see:

Faculty of Creative & Critical Studies: https://fccs.ok.ubc.ca/student-resources/forms/

ENGL, FREN, SPAN, ARTH, CCS, CHIN, CORH, CRWR, CULT, DIHU, FILM, GERM, JPST, KORN, MDST, THTR, VISA, WRLD

Irving K. Barber Faculty of Arts & Social Sciences: https://fass.ok.ubc.ca/student-resources/undergrad/student-forms/
ANTH, ECON, GEOG, GWST, HIST, INDG, PHIL, POLI, PSYO, SOCI

If you are taking a course in a faculty other than the Irving K. Barber Faculty of Arts & Social Sciences or the Faculty of Creative & Critical Studies, please submit your form to our offices and we will contact the other faculty for you.

Expectations and advice:

Time zones

Please be aware that the university will operate during normal working hours in Kelowna, BC. While many instructors are accommodating students by offering asynchronous class activities, some activities must be completed at the scheduled time in Kelowna, BC. Instructors are not obligated to provide academic concessions to students because of time zone differences. Please review your course syllabi carefully to see which, if any, activities require you to participate at local Kelowna time. If you feel unable to participate in those activities, you may wish to withdraw from those courses by the Add/Drop deadline on January 20, 2023.

Technology requirements

Please review course syllabi to ensure you have the technology required to participate in the course. Instructors are not obligated to provide students with an academic concession if they do not have the minimum technology needs to complete their course. If you are not able to meet the technology requirements for a course, you can withdraw from those courses by the Add/Drop deadline on January 20, 2023.

Students in financial need may also be eligible for assistance through the UBC Technology Bursary to help offset the cost of repairing or replacing failing technology.

Academic support at the Student Learning Hub

Learning in an online or hybrid situation requires considerable self-discipline and time-management skills. Practice good learning skills in the first weeks of classes to see whether you are able to manage the learning environment. Contact the Student Learning Hub for advice and, if you are struggling, consider withdrawing from courses by the Add/Drop deadline on January 20, 2023.

The Student Learning Hub is your go-to resource for free learning support—now online and flexible to meet your remote learning needs! The Hub welcomes undergraduate students from all disciplines and years to access a range of supports that include tutoring in math, sciences, languages, and writing, as well as dedicated learning support to help you develop skills and strategies for academic success. Don’t wait—successful learners access support early and often. For more information, visit students.ok.ubc.ca/hub or contact learning.hub@ubc.ca.
Additional information about online learning can be found at: learningcommons.ubc.ca

Program Plans

Program Plans have been designed to help students at any stage to explore all areas of each Major offered by the faculties. From academic endeavours to extracurricular activities, career explorations or study abroad programs, the goal of the Program Plans is to provide a quick reference guide for students to learn about the opportunities available in each Major to enhance their university experience.
Some key highlights that are noted within the Program Plans:

Timelines—when to declare a major, apply for graduation, explore co-op programs, and more.
Connections—mentorship programs, clubs or student associations, volunteering opportunities, etc.
Skill-building—cocurricular funding opportunities, Career Development events, Work Study jobs, etc.

You can review the Program Plans today!

Need some assistance with registration or declaring a major? Contact an Academic Advisor.

We want you to succeed! Please use the many resources available to you on our campus.

Best wishes for a successful semester,

Dr. Donna Senese – Associate Dean Undergraduate Students, IKB Faculty of Arts & Social Sciences

Dr. Diana Carter – Associate Dean, Faculty of Creative & Critical Studies

2022/2023 WINTER SESSION

November 9, 2022: IMPORTANT - Final Exam information Term 1 - Faculty of Arts and Social Science (FASS)

Academic Scheduling has now released the 2022W T1 Final Exam schedule.

Final Examination Schedule:

Students — SSC (Student Service Centre) – https://cas.id.ubc.ca/ubc-cas/login?TARGET=https%3A%2F%2Fssc.adm.ubc.ca%2Fsscportal%2Fservlets%2FSRVSSCFramework
Parents and staff – https://students.ok.ubc.ca/courses-money-enrolment/exams/

All times are Pacific Standard Time (local Kelowna time).

ACADEMIC CONCESSIONS FOR FINAL EXAMINATIONS: Out-of-Time Final Exams and Standing Deferred Requests

The Dean’s offices (FASS, FCCS, and FOS) will not normally accept untimely submissions of academic concession requests regarding final examinations. Initiating a request for an academic concession does not ensure that the concession will be approved.

Requests for Out-of-Time Final Exams must be made as soon as possible, and before the end of the final exams. Out of time exams must be written during the Final Exam period (on or before December 22, 2022) if approved. The request form is submitted to the Dean’s Office that is offering the course (see the list below).

Requests for Standing Deferred must be made as soon as possible to the time that class attendance is adversely affected. The request for a Standing Deferred, no matter the course subject, is submitted to your home Faculty’s Dean’s Office who will process the request and if approved, set the completion date which can be after the Final Examination period.

All concession requests require appropriate supporting documentation, unless the accommodation request is for a religious observance or for the cultural observances of First Nations, Métis, and Inuit Students. Normally, when medical documentation is provided to support an academic concession request, it must meet the following requirements:

Original document required (no photocopies, scans, or photos taken by your cell phone).
Signature of the medical professional must be in ink; digital signatures are not accepted unless stamped in ink by the clinic.
FCCS, FASS and FOS will accept medical notes and supporting documents if they are faxed directly from the practitioner’s office to the secure fax machine in the Dean’s office (FASS / FOS 250-807-8001) (FCCS 250-807-8543). Please see list of Course Codes below to identify which Faculty your course is in. The fax must include a cover page from the practitioner’s office, the student name in full (e.g. see the contact information required on the individual concession request forms), and the document must be dated.

Course Codes:

Irving K Barber Faculty of Arts & Sciences (FASS): https://fass.ok.ubc.ca/student-resources/undergrad/student-forms/

Courses: ANTH, ECON, GEOG*, GWST, HIST, INDG, PHIL, POLI, PSYO, SOCI, SUST*,
Programs: BA*, BNLF

Faculty of Creative & Critical Studies (FCCS): https://fccs.ok.ubc.ca/student-resources/forms/

Courses: ARTH, CCS, CHIN, CORH, CRWR, CULT, DIHU, ENGL, FILM, FREN, GERM, JPST, KORN, MDST, SPAN, THTR, VISA, WRLD
Programs: BA*, BFA, BMS

Irving K Barber Faculty of Science (FoS): https://science.ok.ubc.ca/student-resources/undergrad/student-forms/

Courses: ASTR, BIOC, BIOL, CHEM, COSC, DATA, EESC, GEOG*, GISC, MATH, PHYS, STAT, SUST*
Programs: BSc, B.Sust

*some Course Codes and Programs are shared between Departments and Faculties. For shared course codes, the responsible Faculty is dependent on the course instructors home Department and the Faculty to which the Department belongs.

Courses offered by other Faculties may have different Academic concession procedures regarding missed final exams. Please consult their Faculty pages for more information.

Note:

1) Do not make travel plans or let others make travel plans on your behalf until you have consulted the schedule and identified when your exams are. We will NOT consider out-of-time exam or Standing Deferred requests based on travel plans.

2) Students are expected to write their final exams at the time scheduled to avoid hardships and clashes. In-person exams must be written in-person and on campus as online alternatives will not be provided. If an alternative time and date for a final exam has been requested and approved, the delayed or deferred exam will be delivered in the same format or mode as the originally scheduled final examination.

3) If you have been informed that you have an examination hardship or clash, or believe that you are in such a situation, contact the appropriate Associate Dean in your Home Faculty.

4) The final examination period can be a busy and stressful time for students, especially for those experiencing university final examinations for the first time. Preparation in advance of your exams and time management during your exams can have a positive impact on your academic performance. The Student Learning Hub can assist you in preparing for your exams and for improving your overall study habits. If you require support for your overall well-being prior to and during the final examination period, contact Student Wellness.

5) Finally, if you submit a request or contact the “wrong” Dean’s office or Associate Dean, we, the Associate Deans of FoS, FASS and FCCS and others, will make sure that your request is directed to the most appropriate person/office and that we will all support you to the best of our ability and in compliance with the Academic Calendar for the Okanagan campus.

WITHDRAWAL DEADLINES:

Please be aware of Course Withdrawal deadlines: http://www.calendar.ubc.ca/okanagan/index.cfm?go=deadlines.

Friday November 18, 2022, before 11:59pm, is the last day a student can withdraw from a course. A “W” will appear on the academic record and with no tuition readjustment or refund.

– If you are taking a 2-semester course, please consult this calendar link for withdrawal dates.

Good Luck with your term!

Dr. Donna Senese
Associate Dean, Students
Faculty of Arts and Social Sciences

Rohanna Wheatley
Faculty of Arts and Social Sciences – Student Support
fass.students.ubco@ubc.ca

September 7, 2022: Welcome and Welcome back

To all students new to UBC’s Okanagan Campus – welcome!
To all students returning to UBC’s Okanagan Campus – welcome back!

You are receiving this email because you are a registered student in the Bachelor of Arts program offered by the Faculty of Creative and Critical Studies, or the Irving K. Barber Faculty of Arts & Social Sciences.

To keep you on track this year, we want to share some helpful information:

We want you to succeed and your well-being plays an important part. At UBC Okanagan, health services to students are provided by Health and Wellness. Please use the many resources available to you on our campus.

Check your email daily, including your SPAM folder.Please read any email from UBC carefully, and act on requests immediately. The University will not accept the excuse that the student did not read the email, or misunderstood the information provided. If you have questions, please do not hesitate to contact our office at FCCSstudents.ok@ubc.ca or fass.students.ubco@ubc.ca.3. Whenever you email a UBC office, please include your student number. If you are writing about a specific course, please provide all details (e.g. course name and number, course instructor) so we can help you efficiently.4. Please read the Student Declaration and Responsibility, which you agreed to when you registered for classes at UBC: http://www.calendar.ubc.ca/okanagan/index.cfm?tree=3,293,861,0.

You should also review your rights as a member of the UBC Community: http://www.calendar.ubc.ca/okanagan/index.cfm?tree=3,293,875,0.

Do not make travel plans or let others make travel plans on your behalf until the exam schedule is released in early October. We cannot schedule out-of-time exams based on time zone or travel plans.
Please review the policy on Academic Misconduct: http://www.calendar.ubc.ca/Okanagan/index.cfm?tree=3,54,111,958. Review carefully all instructions provided by your instructors about assignments and exams; if you are uncertain about anything, check with your instructor.7. Please be aware of Course Withdrawal deadlines:For Term 1 CoursesTuesday September 19, 2022 @ 11:59pm Last day to withdraw without a W on your record (full tuition refund)Friday November 18, 2022 @ 11:59pm Last day to withdraw with a W on your record (no tuition refund)If you are taking a 2-semester course, please consult this calendar link for withdrawal dates. Please also consult the Student Service Centre (SSC) if you are taking a course that is scheduled outside normal semester start/ end dates.If you wish to withdraw from a Term 1 class after November 18, 2022 you must request a Late Withdrawal from the Dean’s Office. Note that failing a course is not an adequate reason for a Late Withdrawal by any student. All requests must be accompanied by acceptable supporting documentation.
Academic Concessions:Requests for academic concessions must be submitted as close as possible to the time that class attendance is adversely affected. In the case of requests for Late Withdrawal, requests must be made before the end of term (note that the term ends on the last day of classes, not the last day of final exams). In the case of requests for Out-of-Time Final Exams and Standing Deferred, requests must be made as soon as possible, and before the end of final exams. When considering requests, or any appeals of decisions on academic concessions, the Dean’s office will not normally accept untimely submissions. Initiating a request for an academic concession does not ensure that the concession will be approved.

Submit forms to the appropriate Faculty based on the course for which you are requesting an academic concession.

Faculty of Creative & Critical Studies: https://fccs.ok.ubc.ca/student-resources/forms/

ENGL, FREN, SPAN, ARTH, CCS, CHIN, CORH, CRWR, CULT, DIHU, FILM, GERM, JPST, KORN, MDST, THTR, VISA, WRLD

Irving K. Barber Faculty of Arts & Social Sciences: https://fass.ok.ubc.ca/student-resources/undergrad/student-forms/

ANTH, ECON, Human GEOG, GWST, HIST, INDG, PHIL, POLI, PSYO, SOCI

Normally, when medical documentation is provided to support an academic concession request, it must meet the following requirements:

Original document required (no photocopies, scans, or photos taken by your cell phone).
Signature of the medical professional must be in ink; digital signatures are not accepted unless stamped in ink by the clinic.

Expectations and advice: In the next few days, please read your course outlines carefully and ensure you understand the expectations.
For students who plan to graduate in spring of 2023, please note graduation is not automatic. If you are planning to graduate in May 2023, you must apply for graduation.

The deadline to apply for spring graduation is Tuesday, February 28, 2023, for all degrees. If you do not apply by the February 28, 2023 deadline, you will not graduate, and will need to apply for graduation in November 2023.

To apply for graduation, please use the application form found on your SSC, located under the ‘Graduation’ tab.

Ask for help!

Visit our Orientation web pages for some helpful links to resources at UBCO and a FAQ from our Associate Deans.

Need some assistance with registration or help declaring your major? Need help with program requirements?

Contact an Academic Advisor:

https://students.ok.ubc.ca/academic-success/academic-advising/contact/

Contact a Program Advisor:

Courses and programs offered in the Faculty of Creative and Critical Studies: https://fccs.ok.ubc.ca/degrees-programs/undergraduate-programs/

Courses and programs offered in Irving K. Barber FASS: https://fass.ok.ubc.ca/programs/

If you have any questions, you can send us an email or contact us anytime!

Faculty of Creative and Critical Studies: Location: CCS 323B

Email:     FCCSstudents.ok@ubc.ca
Twitter:         twitter.com/ubcfccs
Facebook:      www.facebook.com/UBCFCCS
Website:         fccs.ok.ubc.ca/
Instagram:    instagram.com/fccs.ubco

Irving K. Barber Faculty of Arts and Social Sciences: Location: ASC 413

Email:    FASS.students.ubco@ubc.ca
Twitter:         https://twitter.com/fass_ubco
Facebook:      https://www.facebook.com/fass.ubco
Website:         https://fass.ok.ubc.ca/
Instagram:     https://www.instagram.com/fass.ubco

Our very best wishes to you for a successful academic year!

Jordan Stouck, PhD
Associate Dean, Undergraduate Studies
Faculty of Creative and Critical Studies
FCCSstudents.ok@ubc.ca

Donna Senese, PhD
Associate Dean, Undergraduate Students
Irving K. Barber Faculty of Arts and Social Sciences
FASS.students.ubco@ubc.ca

Student Resources

Undergraduate Student Communications

2022/2023 SPRING SESSION

2022/2023 WINTER SESSION