Undergraduate Student Communications

Important emails sent to Irving K. Barber Faculty of Arts and Social Sciences Students

2022/2023 WINTER SESSION

Academic Scheduling has now released the 2022W T1 Final Exam schedule.

Final Examination Schedule:

All times are Pacific Standard Time (local Kelowna time).

ACADEMIC CONCESSIONS FOR FINAL EXAMINATIONS: Out-of-Time Final Exams and Standing Deferred Requests

The Dean’s offices (FASS, FCCS, and FOS) will not normally accept untimely submissions of academic concession requests regarding final examinations. Initiating a request for an academic concession does not ensure that the concession will be approved.

Requests for Out-of-Time Final Exams must be made as soon as possible, and before the end of the final exams. Out of time exams must be written during the Final Exam period (on or before December 22, 2022) if approved. The request form is submitted to the Dean’s Office that is offering the course (see the list below).

Requests for Standing Deferred must be made as soon as possible to the time that class attendance is adversely affected. The request for a Standing Deferred, no matter the course subject, is submitted to your home Faculty’s Dean’s Office who will process the request and if approved, set the completion date which can be after the Final Examination period.

All concession requests require appropriate supporting documentation, unless the accommodation request is for a religious observance or for the cultural observances of First Nations, Métis, and Inuit Students. Normally, when medical documentation is provided to support an academic concession request, it must meet the following requirements:

  • Original document required (no photocopies, scans, or photos taken by your cell phone).
  • Signature of the medical professional must be in ink; digital signatures are not accepted unless stamped in ink by the clinic.
  • FCCS, FASS and FOS will accept medical notes and supporting documents if they are faxed directly from the practitioner’s office to the secure fax machine in the Dean’s office (FASS / FOS 250-807-8001) (FCCS 250-807-8543). Please see list of Course Codes below to identify which Faculty your course is in. The fax must include a cover page from the practitioner’s office, the student name in full (e.g. see the contact information required on the individual concession request forms), and the document must be dated.

Course Codes:

Irving K Barber Faculty of Arts & Sciences (FASS): https://fass.ok.ubc.ca/student-resources/undergrad/student-forms/

  • Courses: ANTH, ECON, GEOG*, GWST, HIST, INDG, PHIL, POLI, PSYO, SOCI, SUST*,
  • Programs: BA*, BNLF

Faculty of Creative & Critical Studies (FCCS): https://fccs.ok.ubc.ca/student-resources/forms/

  • Courses: ARTH, CCS, CHIN, CORH, CRWR, CULT, DIHU, ENGL, FILM, FREN, GERM, JPST, KORN, MDST, SPAN, THTR, VISA, WRLD
  • Programs: BA*, BFA, BMS

Irving K Barber Faculty of Science (FoS): https://science.ok.ubc.ca/student-resources/undergrad/student-forms/

  • Courses: ASTR, BIOC, BIOL, CHEM, COSC, DATA, EESC, GEOG*, GISC, MATH, PHYS, STAT, SUST*
  • Programs: BSc, B.Sust

*some Course Codes and Programs are shared between Departments and Faculties. For shared course codes, the responsible Faculty is dependent on the course instructors home Department and the Faculty to which the Department belongs.

Courses offered by other Faculties may have different Academic concession procedures regarding missed final exams. Please consult their Faculty pages for more information.

Note:

1) Do not make travel plans or let others make travel plans on your behalf until you have consulted the schedule and identified when your exams are.  We will NOT consider out-of-time exam or Standing Deferred requests based on travel plans.

2) Students are expected to write their final exams at the time scheduled to avoid hardships and clashes. In-person exams must be written in-person and on campus as online alternatives will not be provided. If an alternative time and date for a final exam has been requested and approved, the delayed or deferred exam will be delivered in the same format or mode as the originally scheduled final examination.

3) If you have been informed that you have an examination hardship or clash, or believe that you are in such a situation, contact the appropriate Associate Dean in your Home Faculty.

4) The final examination period can be a busy and stressful time for students, especially for those experiencing university final examinations for the first time.  Preparation in advance of your exams and time management during your exams can have a positive impact on your academic performance.  The Student Learning Hub can assist you in preparing for your exams and for improving your overall study habits.  If you require support for your overall well-being prior to and during the final examination period, contact Student Wellness.

5) Finally, if you submit a request or contact the “wrong” Dean’s office or Associate Dean, we, the Associate Deans of FoS, FASS and FCCS and others, will make sure that your request is directed to the most appropriate person/office and that we will all support you to the best of our ability and in compliance with the Academic Calendar for the Okanagan campus.

WITHDRAWAL DEADLINES:

Please be aware of Course Withdrawal deadlines: http://www.calendar.ubc.ca/okanagan/index.cfm?go=deadlines.

Friday November 18, 2022, before 11:59pm, is the last day a student can withdraw from a course.  A “W” will appear on the academic record and with no tuition readjustment or refund.

– If you are taking a 2-semester course, please consult this calendar link for withdrawal dates.

Good Luck with your term!

Dr. Donna Senese
Associate Dean, Students
Faculty of Arts and Social Sciences

Rohanna Wheatley
Faculty of Arts and Social Sciences – Student Support
fass.students.ubco@ubc.ca

To all students new to UBC’s Okanagan Campus – welcome!
To all students returning to UBC’s Okanagan Campus – welcome back!

You are receiving this email because you are a registered student in the Bachelor of Arts program offered by the Faculty of Creative and Critical Studies, or the Irving K. Barber Faculty of Arts & Social Sciences.

To keep you on track this year, we want to share some helpful information:

  1. We want you to succeed and your well-being plays an important part. At UBC Okanagan, health services to students are provided by Health and Wellness. Please use the many resources available to you on our campus.
  1. Check your email daily, including your SPAM folder.Please read any email from UBC carefully, and act on requests immediately. The University will not accept the excuse that the student did not read the email, or misunderstood the information provided. If you have questions, please do not hesitate to contact our office at FCCSstudents.ok@ubc.ca or fass.students.ubco@ubc.ca.3.  Whenever you email a UBC office, please include your student number. If you are writing about a specific course, please provide all details (e.g. course name and number, course instructor) so we can help you efficiently.4.  Please read the Student Declaration and Responsibility, which you agreed to when you registered for classes at UBC: http://www.calendar.ubc.ca/okanagan/index.cfm?tree=3,293,861,0.

You should also review your rights as a member of the UBC Communityhttp://www.calendar.ubc.ca/okanagan/index.cfm?tree=3,293,875,0.

  1. Do not make travel plans or let others make travel plans on your behalf until the exam schedule is released in early October. We cannot schedule out-of-time exams based on time zone or travel plans.
  2. Please review the policy on Academic Misconduct: http://www.calendar.ubc.ca/Okanagan/index.cfm?tree=3,54,111,958. Review carefully all instructions provided by your instructors about assignments and exams; if you are uncertain about anything, check with your instructor.7.      Please be aware of Course Withdrawal deadlines:For Term 1 CoursesTuesday September 19, 2022 @ 11:59pm Last day to withdraw without a W on your record (full tuition refund)Friday November 18, 2022 @ 11:59pm        Last day to withdraw with a W on your record (no tuition refund)If you are taking a 2-semester course, please consult this calendar link for withdrawal dates. Please also consult the Student Service Centre (SSC) if you are taking a course that is scheduled outside normal semester start/ end dates.If you wish to withdraw from a Term 1 class after November 18, 2022 you must request a Late Withdrawal from the Dean’s Office. Note that failing a course is not an adequate reason for a Late Withdrawal by any student. All requests must be accompanied by acceptable supporting documentation.
  3. Academic Concessions:Requests for academic concessions must be submitted as close as possible to the time that class attendance is adversely affected. In the case of requests for Late Withdrawal, requests must be made before the end of term (note that the term ends on the last day of classes, not the last day of final exams). In the case of requests for Out-of-Time Final Exams and Standing Deferred, requests must be made as soon as possible, and before the end of final exams.  When considering requests, or any appeals of decisions on academic concessions, the Dean’s office will not normally accept untimely submissions. Initiating a request for an academic concession does not ensure that the concession will be approved.

Submit forms to the appropriate Faculty based on the course for which you are requesting an academic concession.

Faculty of Creative & Critical Studies: https://fccs.ok.ubc.ca/student-resources/forms/

  • ENGL, FREN, SPAN, ARTH, CCS, CHIN, CORH, CRWR, CULT, DIHU, FILM, GERM, JPST, KORN, MDST, THTR, VISA, WRLD

Irving K. Barber Faculty of Arts & Social Sciences: https://fass.ok.ubc.ca/student-resources/undergrad/student-forms/

  • ANTH, ECON, Human GEOG, GWST, HIST, INDG, PHIL, POLI, PSYO, SOCI

If you are taking a course in a faculty other than the Irving K. Barber Faculty of Arts & Social Sciences or the Faculty of Creative & Critical Studies, please submit your form to our offices and we will contact the other faculty for you.

Normally, when medical documentation is provided to support an academic concession request, it must meet the following requirements:

  • Original document required (no photocopies, scans, or photos taken by your cell phone).
  • Signature of the medical professional must be in ink; digital signatures are not accepted unless stamped in ink by the clinic.
  1. Expectations and advice: In the next few days, please read your course outlines carefully and ensure you understand the expectations.
  2. For students who plan to graduate in spring of 2023, please note graduation is not automatic. If you are planning to graduate in May 2023, you must apply for graduation.

The deadline to apply for spring graduation is Tuesday, February 28, 2023, for all degrees. If you do not apply by the February 28, 2023 deadline, you will not graduate, and will need to apply for graduation in November 2023.

To apply for graduation, please use the application form found on your SSC, located under the ‘Graduation’ tab.

Ask for help! 

Visit our Orientation web pages for some helpful links to resources at UBCO and a FAQ from our Associate Deans.

 

Need some assistance with registration or help declaring your major? Need help with program requirements?

Contact an Academic Advisor:

 

Contact a Program Advisor:

Courses and programs offered in the Faculty of Creative and Critical Studies: https://fccs.ok.ubc.ca/degrees-programs/undergraduate-programs/

Courses and programs offered in Irving K. Barber FASS: https://fass.ok.ubc.ca/programs/

If you have any questions, you can send us an email or contact us anytime!

Faculty of Creative and Critical Studies: Location: CCS 323B

Email:             FCCSstudents.ok@ubc.ca
Twitter:          twitter.com/ubcfccs
Facebook:      www.facebook.com/UBCFCCS
Website:         fccs.ok.ubc.ca/
Instagram:     instagram.com/fccs.ubco

Irving K. Barber Faculty of Arts and Social Sciences: Location: ASC 413

Email:             FASS.students.ubco@ubc.ca
Twitter:          https://twitter.com/fass_ubco
Facebook:      https://www.facebook.com/fass.ubco
Website:         https://fass.ok.ubc.ca/
Instagram:     https://www.instagram.com/fass.ubco

Our very best wishes to you for a successful academic year!

Jordan Stouck, PhD
Associate Dean, Undergraduate Studies
Faculty of Creative and Critical Studies
FCCSstudents.ok@ubc.ca

Donna Senese, PhD
Associate Dean, Undergraduate Students
Irving K. Barber Faculty of Arts and Social Sciences
FASS.students.ubco@ubc.ca